ICDE 2027: Submission Guidelines

Submission Website

Paper should be submitted using the Conference Management Tool Microsoft CMT.

The submission website will be open for submissions a week before the submission deadline of each round.

The Microsoft CMT service was used for managing the peer-reviewing process for this conference. This service was provided for free by Microsoft and they bore all expenses, including costs for Azure cloud services as well as for software development and support.

Instructions for Research Papers

• Template: Manuscripts must be prepared in accordance with the IEEE format available at https://www.ieee.org/conferences_events/conferences/publishing/templates.html.
• ORCIDs: ORCIDs are required for all authors at the time of paper submission.
• Page limit: Research and EAB papers must not exceed 12 pages, excluding references and the AI-generated content acknowledgement (explained below). No appendix is allowed. Only electronic submissions in PDF format will be considered.
• Duplicate submissions: A paper submitted to ICDE 2027 cannot be under review for any other conference or journal during the entire time it is under consideration for ICDE 2027, and it must be substantially different from any previously published work. Hence, after you submit a paper to ICDE, you must await the response from ICDE and only resubmit elsewhere if your paper is rejected or withdrawn at your request from ICDE.
• Novelty requirement: A paper submitted to ICDE 2027 must present original work not described in any prior publication that is more than 4 double-column pages in length. A prior publication is a paper that has been accepted for presentation at a refereed conference or workshop with proceedings; or an article that has been accepted for publication in a refereed journal. If an ICDE 2027 submission has overlap with a prior publication, the submission must cite the prior publication, along with all other relevant published work, even if this prior publication is at or below the 4-page length threshold.
• Max submissions per author: An author may submit a maximum of 5 papers to the research track (regular and EAB papers) across both submission rounds.
• 1-year wait: Papers rejected from ICDE cannot be submitted again to ICDE until a full year has passed from the time of their last submission. For example, submissions that are rejected in the first round of the IEEE ICDE 2027 research track are not eligible for re-submission to the second round. These papers can be submitted again in Round 1 of ICDE 2028.
• Single-blind anonymity: Submissions will be reviewed in a single-blind manner.
• No title/author change: After a paper is accepted, neither the set of authors nor the title of the paper can be changed. If warranted, reviewers may request a change of paper title to better align the paper's contents with the revised title.
• Special issue: The best papers (as judged by the ICDE 2027 PC) will be selected for submission as an extended version to be published in the IEEE Transactions on Knowledge and Data Engineering (TKDE).
• Mandatory conference presentation: IEEE reserves the right to exclude a paper from distribution (e.g., remove it from IEEE Xplore) after the conference if none of the authors attend the conference and present their paper.

Reviewing Process

Reviews: ICDE 2027 papers will be reviewed by at least 3 reviewers. The review process will be coordinated by an area chair resulting in one of the decisions to either accept or reject. A meta-review will be provided based on the discussions about the paper.

Supplemental Material

Authors are expected to submit supplemental material, such as code, data, and other implementation artifacts used to produce the results reported in this submission. Availability of the supplemental material will be considered in the evaluation of the paper. In the event that for a submission, the authors are not able to submit supplemental material, an explanation should be provided in the submission form.

Experiment, Analysis, and Benchmark papers MUST provide all the artifacts required to reproduce the results. No exceptions in this paper category are allowed.

Supplemental material should be provided through a URL pointing to standard, openly accessible file sharing services with well-understood privacy policies (e.g., a public GitHub repo). Personal webpages or other solutions that could track back to the reviewers and jeopardize anonymity are not acceptable.

Guidelines for Artificial Intelligence (AI)-Generated Content

Generative AI tools and technologies, such as ChatGPT, may not be listed as authors of a submission to ICDE 2027.

As per IEEE guidelines (https://icbc2025.ieee-icbc.org/ai-content-generation-guidelines), the use of content generated by artificial intelligence (AI) in a submission (including but not limited to text, figures, images, and code) shall be disclosed in the acknowledgments section.

For example, authors should mention tools (including LLMs) that were used for data processing, filtering, visualisation, and facilitating or running experiments. The AI system used shall be identified, and specific sections of the article that use AI-generated content shall be identified and accompanied by a brief explanation regarding the level at which the AI system was used to generate the content.

The use of AI systems for editing and grammar enhancement is common practice and, as such, is generally outside the intent of the above policy. Authors remain responsible for correctness and originality of the submitted content.

Inclusions and Diversity in Writing

We value Diversity and Inclusion in our community and profession. Both are important in our writing as well. Be mindful in your writing of not using language or examples that further the marginalization, stereotyping, or erasure of any group of people, especially historically marginalized and/or under-represented groups (URGs) in computing. Also be vigilant and guard against unintentionally exclusionary examples. Reviewers will be empowered to monitor and demand changes if such issues arise. Going further, also consider actively raising the representation of URGs in your writing. Diversity of representation in writing is a simple but visible avenue to celebrate and ultimately help improve our community’s diversity.

Conflict of Interest

During submission of a research paper, the submission site will request information about Conflicts of Interest (COI) of the paper’s authors with program committee (PC) members. It is the full responsibility of all authors of a paper to identify all (and only) PC members with potential COIs as per the definition provided here. Papers with incorrect or incomplete COI information as of the submission closing time are subject to immediate rejection.

Definition of Conflict of Interest (COI): An author X of an ICDE 2027 research paper has a COI with a PC member or Area Chair Y if and only if one or more of the following conditions hold:

• X is a co-author of an ICDE 2027 submission together with Y.
• X is a co-author of Y in a publication in the past three years.
• X has been a co-author of Y for 4 (or more) publications in the last 10 years.
• X has been a co-worker of Y in the same company or university within the past three years.
• X has been a collaborator of Y within the past three years (e.g., held a joint grant).
• X is or was Y’s primary thesis advisor or vice versa, no matter how long ago.
• X is a relative or a close personal friend of Y (or vice versa).

The onus for correctly declaring COIs rests with the authors who must submit their complete set of COIs for a submission to be considered for review.

Conflict declaration on CMT: To declare COIs in CMT, each author of a submission must create a CMT profile and complete it with domain and individual conflicts. If a CMT profile is missing even for one author of a submission, the paper will be desk rejected.

You can mark your conflicts by clicking on your name (upper right-hand side on CMT) and selecting "Domain Conflicts" and "Individual Conflicts". An author's declared conflicts will be automatically applied to all of their submissions.

Desk Rejection Policy

ICDE research track submissions that don’t meet the following requirements will be rejected without review (desk-reject).

• Formatting violations: Submissions must follow the aforementioned guidelines and length requirements specified in the ICDE 2027 Call for Papers.
• COI violations: Authors must correctly declare all conflicts of interest (COI) with the Program Committee (Area Chairs and PC members). All submission will be checked for validity or omission of COIs via automated software. Both, failing to report COIs and frivolously defining COIs, count as a violation of this requirement. It is the full responsibility of all authors of a paper to identify and declare all COIs with the Program Committee prior to the submission deadline. Submissions with undeclared conflicts or spurious conflicts will be desk-rejected.

• Relevance mismatch (out-of-scope): Submissions must be in scope of ICDE 2027. Specifically, this means that a submission must align with at least one of the above topic areas defined for ICDE 2027 and situate itself within the state-of-the-art of current and past research in the database community in general and within the selected topic(s) in particular.

  Papers that are not directly relevant to the database community are subject to desk reject, even if they provide a compelling solution to an otherwise interesting problem. Such papers should be submitted to a more thematically-appropriate venue. For example, submissions that purely advance data mining or machine learning approaches not relating to data management aspects would be considered as not in scope of ICDE.

  Authors who believe their work may fall into this category should provide an explanation (in 1000 characters) in the submission form why their work is relevant to the ICDE/database community, and highlight (a) the key data management challenges addressed in the paper and (b) principled ideas and contribution that this work brings to data management. These ideas and contributions should be linked into specific sections of the paper.

  Examples:

  1. "We propose a new ML technique that enables database systems to achieve X and we clearly demonstrate in the paper (theory, experiments) how the database systems achieve X though our new technique. In particular, in section Z we ..."
  2. "We propose a new indexing scheme or modify the query optimizer or we propose a new storage layout to improve the performance of ML or DM model X, and we clearly demonstrate this in the paper. In particular, in section Z we ..."
  3. "Although this work is not aligned with the core conference topics, we see that there was a work on the same problem published in a previous ICDE conference."

  Explanations in the spirit of #1 and #2 will be in favor of the paper. Arguments like #3 are not sufficient excuses and are very likely to lead to a desk-reject due to out-of-scope submission.

• Re-submission policy: Submissions that were desk-rejected in Round 1 due to COI violations or failure to follow length and formatting instructions may be resubmitted in Round 2. Submissions that were rejected in Round 1 for being out-of-scope for ICDE cannot be re-submitted in Round 2.
• Responsibility: The responsibility rests with the authors to ensure their paper meets all submission requirements.